About this job
Location: Isabella Plains, ACT
Employment Type: Permanent
Employment Status: Part-time; 65 hours per fortnight
Salary Range: $75,168 plus superannuation (paid pro rata for part-time appointments)
Closing Date: 11.55 pm, Sunday 14 July
About Us
Catholic Education, Archdiocese of Canberra and Goulburn (CECG) plays an integral role in education in the ACT and NSW, operating 56 Catholic Systemic Schools and nine Early Learning Centres.
CECG is committed to workforce diversity and creating inclusive workplaces. We welcome applications from suitable candidates from all diversity groups to support our system of schools and early learning centres in delivering quality education outcomes for the students in our care.
About St Mary MacKillop College
St Mary MacKillop College (SMMC) is a Catholic co-educational secondary College operating within the Catholic Education (Canberra & Goulburn) system and is located on two campuses in the Tuggeranong valley. The Padua Junior Campus (years 7 to 9) is located in Wanniassa, and the St Peter’s Senior Campus (years 10 to 12) is located 5 km away in Isabella Plains. SMMC has a total of around 2,050 students, and around 220 staff across both campuses.
About the Role
This role provides vital support within the College and its dual campus community. This position is primarily responsible for the reception of visitors to the senior campus, phone reception duties, and administrative responsibilities at the St Peter's campus. The incumbent directly supports the administration and finance teams, assists parents with queries, and general support to the College. The Front Reception officer is the first point of contact parents/carers regarding student matters, and therefore requires a professional, efficient, and friendly manner; and timely communication to be a success in this role.
Benefits and Opportunities
- A positive and collaborative workplace culture
- Extensive training in our high-quality professional learning program, Catalyst
- Access to curriculum resources that support evidence-based, high-impact teaching practice
- 24 weeks of paid parental leave (maternity/adoption)
- Up to 14 weeks of paid parental leave (paternity/non-initial primary carer leave)
- Support for professional development and study opportunities
- Opportunities to transfer to other schools within the Archdiocese across ACT and NSW to support lifestyle choice
Key Responsibilities
- Manage the College reception and campus switchboard.
- Build positive relationships with families providing them with information relating to the College. Follow up of parent concerns.
- Manage the internal/external mail.
- Assist with the daily student attendance process, recording absences, entering family/guardian responses and the distribution of SMS absence notifications in the School Administration system.
- Recording of students on excursions, camps, and sporting events.
- Assist in the preparation of college communication to families for mailing.
- Ordering of office stationery and supplies.
- Involvement in emergency evacuation procedures, managing rolls and class lists for Year Coordinators.
- Assist with the collection, security and administration of cash received and balance charity floats as required.
- Apply discreet and diplomatic handling of all sensitive and confidential matters.
- Organise pigeonholes for new staff and keep the staff print area tidy.
- Collection and distribution of student school blazers for assembly.
- Participate in College professional development as required.
Qualifications
- Must hold a Working with Vulnerable People registration.
- Previous experience in working in an education environment will be well regarded but is not mandatory.
- Certificate or Diploma in or studying towards a business-related discipline would be highly regarded but is not essential. SMMC values the ongoing professional development of all its staff and can provide some assistance to motivated individuals in achieving their study and professional development objectives.
Selection Criteria
- A passion and keen interest for administration working within an educational setting.
- Proficiency in the use of the Microsoft Windows desktop computing environment, including the Microsoft Office suite as Word, Excel, PowerPoint, OneNote, Outlook; database software applications; competent keyboard and typing skills and a demonstrated ability to adapt to the use of new software packages.
- Demonstrated knowledge of Work Health and Safety principles.
- The ability to prioritise tasks, manage time, plan, and organise one's own work to ensure deadlines are met.
- The ability to exercise sound judgement, decision making and initiative.
- A passion and aptitude for information precision and attention to detail.
- Proven ability to work cooperatively within a team environment and to also be self-directed and work autonomously without supervision.
- A strong professional client focus and a demonstrated commitment to client service.
- Excellent verbal and written communication skills, with a proven ability to engage others with a courteous, calm, and welcoming demeanor.
Please refer to the position description for in-depth details regarding the position duties, criteria, and skill set required.
Other Eligibility Criteria
- You must be an Australian Citizen or Permanent Resident to be eligible to apply for this position.
- Appointment is subject to satisfactory employment screening for child-related employment in accordance with CECG policy.
Application Process
Applicants are required to submit a cover letter and current resume including a statement of suitability against the skills, attributes, and experience as outlined in the Position Description.
This position involves working with children. The appointment of successful applicants will be subject to satisfactory employment screening for child-related employment in accordance with CE policy.
For further information about the School please visit our website. Information about the Catholic Education Archdiocese of Canberra & Goulburn can be accessed here.
Position-specific queries: Please contact Steve Wilde on 02 6209 0100 or via email steve.wilde@mackillop.act.edu.au.
Application queries: Please contact the Recruitment team on 02 6234 5427 or via email recruitment@cg.catholic.edu.au.
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