About this job
About the Department:
The Department of Education (DoE) is committed to delivering responsive services focused on equity and excellence to Queenslanders and their communities. We promote equity and excellence by our commitment to respect, protect and promote human rights. Our objectives are: a strong start for all children, every student realising their potential, fair and safe workplaces and communities, capable people delivering our vision. Our vision is one of equity and excellence in a progressive, high performing education system that realises the potential of every student.
About the Role:
As the Executive Services Officer you will:
- Provide high-level, effective, efficient and confidential executive and administrative support to the Director and Rural and Remote team in line with department policies and procedures, including diary and travel management.
- Provide project support to assist the team in achieving key deliverables in the preparation of reports, spreadsheets, submissions, briefing material and correspondence relating to strategic priorities.
- Liaise with senior management, and representatives of business units and regions across the department, and other government agencies to ensure the provision of high quality administrative support functions.
Responsibilities include:
- Maintain the records management system, and administer the flow of correspondence, briefs and activities across the business unit in adherence with departmental guidelines, quality assurance processes and ensuring timeframes are met.
- Develop, implement and review executive support systems and procedures within the unit to ensure that they operate in accordance with departmental requirements and standards.
- Maintain a high level of accuracy in all correspondence, administrative documents and financial management.
- Monitor progress and report to senior management on various projects, undertake investigation, research and analysis of sensitive and confidential matters.
- Coordinate travel arrangements and handle with a high level of accuracy corporate card payments and reconciliations, using appropriate software programs and adhering to departmental standards.
- Encourage an environment in which high quality services are delivered by continually seeking improvements in administrative systems and processes.
- Provide secretariat support for meetings including preparations, coordination, taking of minutes and follow up of actions as required.
Our ideal applicant will have the following key attributes:
- Exceptional customer service, communication and interpersonal skills.
- Experience working with a broad range of internal and external stakeholders.
- High-level skills in problem solving, prioritisation and managing competing demands in a timely manner;
- Excellent attention to detail and flexibility to meet the changing needs of the team.
- Experience with appropriate software programs, including MS Teams, Content Manager, SAP and OneNote.
Please refer to the attached role description for any mandatory requirements for this position.
To Apply:
- Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
- Attach a maximum 2-page written statement that clearly demonstrates how your skills (may include transferable skills and capabilities), and your work experiences (include recent examples), outline your suitability for this role in consideration of the role and attributes outlined above.
We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.
12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.