Executive Officer - Indooroopilly State High School

About the Department

The Department of Education is dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity. This starts with recruitment and selection. The methods of assessing suitability in the recruitment process may vary. This includes making reasonable adjustments to support applicants at all stages of the process and employee lifecycle.

• Organise the Executive Principal for liaison with senior government, private sector executives and community representatives in order to expedite the business activities of the school and the Department.
• Directly report to the Executive Principal.
• Provide a comprehensive range of executive and administrative support services including preparation of accurate and timely reports, correspondence and other documents, financial management, and procurement.
• Undertake a variety of research, project and committee support activities, including coordination and preparation of plans, reports, correspondence and other documentation.
• Monitor progress and report to the Executive Principal on various projects and action items, undertake investigation, research and analysis of sensitive and confidential matters.
• Provide executive support for meetings chaired by the Executive Principal including preparing agendas, papers and minutes, prioritising correspondence, and responding to outstanding queries and requests for information.
• Develop and manage provision of administrative support to school operations in accordance with school guidelines developed in consultation with external sources. Involves identifying problems, conducting research, seeking expert advice (where necessary) and recommending solutions.
• Receive visitors and delegations to the Principal.
• Organise the Executive and the Leadership Team liaison with key stakeholders in promoting the strategic plan across the school.
• Provide information and interpretation of departmental and school policies in accordance with advice from regional and at times, central office staff.
• Maintain a high level of accuracy in all correspondence and administrative documents, using appropriate software programs and adhering to departmental standards, including the use of style guides, templates and other corporate standards.
• Develop, implement and review executive support systems and procedures to ensure that they operate in accordance with departmental requirements and standards.
• Assist with the financial, human resources and administrative operations of the office, including skilled use of Microsoft Office applications, OneSchool, OnePortal, and similar management systems.

Please refer to the attached role description for any mandatory requirements for this position.

Interested? To Apply: 

• Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history) 
• Attach a 2-page written statement in response to the attached role description.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive. 

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department. 

Applications from recruitment agencies will not be accepted. 

When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.

Salary rate shown is reflective of full-time (1.0 FTE). 

The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.