About this job
About the Department:
The Department of Education is dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity. This starts with recruitment and selection. The methods of assessing suitability in the recruitment process may vary. This includes making reasonable adjustments to support applicants at all stages of the process and employee lifecycle.
About the Role:
As the Executive Assistant, you will provide high quality, confidential executive and administrative support to the DDG and Director across the executive and administrative activities of the ODDG PPII.
You will maintain effective time management practices for the DDG and support effective operation of the office including coordinating appointments, meeting agendas and papers, and assisting with the flow of approvals and emails to ensure the efficient and timely preparation of high-quality responses
Responsibilities include:
- Develop, maintain, sustain successful partnerships by working with the department to coordinate responses, address issues and assist in implementing process improvements.
- Perform secretariat functions for meetings including preparing agendas, papers and minutes.
- Oversee the analysis of incoming correspondence, allocating to the relevant senior officers where appropriate, and providing advice on required action while ensuring deadlines and timeframes are met.
- Develop, implement, review and monitor processes, procedures and guidelines to support the effective and efficient correspondence function across the branch and ensure alignment with departmental style guides, prescribed timeframes, tools and templates.
- Facilitate the administrative operations of the office, including the coordination of travel arrangements, exercising assigned financial, purchasing and administrative authorities.
- Apply financial management principles including procurement guidelines and experience in using Microsoft Office applications and Content Manager or similar electronic document management system.
- Ensure that management is promptly informed of any contentious issues including those arising from clients' enquiries and complaints.
Please view the Role Description for a full list of responsibilities.
Interested? To Apply:
- Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history).
- Attach a 2-page written statement in response to the attached role description
We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.