About this job
About William Ross State High School
William Ross State High School is an innovative, coeducational school located in Townsville, North Queensland. The school provides an extensive range of curriculum offerings facilitating high quality learning aligned with a strong student support program. At William Ross our motto is "Success through Commitment". This principle is evident in all aspects of our school. From our supportive community of parents and friends to our dedicated, expert staff, who together, with unique and talented students, build a strong academic culture focused on quality learning and outcomes. Our aim is to provide an academically rigorous education that will equip our students to be active global citizens and lifelong learners.
About the Role
As the Executive Assistant - Compliance & Health, Safety & Wellbeing (HSW), you will contribute to the effective and efficient management and administration of the school by providing a high level of confidential administrative and secretarial support to the Principal/Senior Executive Team. Under the direction of the principal, this role will provide strategic advice and assistance in compliance and the health safety and wellbeing of school activities and operations.
Responsibilities include:
- Oversee the delivery of documentation presented to the executive leadership team (Principal/ Deputy Principal), schedule appointments, coordinate and organise meetings, conferences, professional development for staff, room bookings and functions, maintain diaries, take minutes of meetings and distribute to attendees and manage the provision of administrative and secretarial support to conferences as required.
- Monitor and screen incoming telephone calls, correspondence and visitors to the office and where necessary direct these to the appropriate areas.
- Develop and implement procedures and processes for health, safety and wellbeing, including risk assessments; coordinate and ensure ongoing compliance with the schools Health Safety and Wellbeing Program.
- Support the Principal to maintain and update the Emergency Response Plan. Review and maintain the emergency response plan, including the development and maintenance of processes to practice and record emergency responses through department systems.
- Develop and review systems and processes under the direction of the Principal/Business Manager, to ensure compliance to systems of governance. Other suitable duties, consistent with the duties and responsibilities of the position as directed by the supervisor or nominated delegate.
About You
- This role requires a person who values attention to detail, has exceptional communication and time management skills
- In this role it will be necessary, on behalf of the principal, to liaise with government, business, industry, parent and education bodies, therefore a focus on a high level of client services is essential
- Previous experience in health, safety and wellbeing and knowledge of policy and procedure is highly desired.
Please refer to the attached role description for any mandatory requirements for this position.
Interested? To Apply:
- Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
- Attach a 2-page written statement in response to the attached role description and requirements outlined in the “About the Role“ and “About You” requirements provided in the advertisement.
We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.
t to identical or similar vacancies within the Department.Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.