About this job
About the Department:
The Department of Education are dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity. This starts with recruitment and selection. The methods of assessing suitability in the recruitment process may vary. This includes making reasonable adjustments to support applicants at all stages of the process and employee lifecycle.
About the Role
Key Responsibilities include:
- Lead the distribution and monitor the review of travel allocation each term including remote schools.
- Develop and implement onboarding and training processes to successfully induct new travel booking officers.
- Develop, implement, and review administrative processes and procedures in a collaborative manner to identify improvement practices that enhance corporate and administrative support services to the unit.
- Administer travel arrangements including domestic travel including flights, accommodation and hire cars in line with departmental procurement policies and procedures, to enable the delivery of the school review schedule.
- Coordinate and organise fortnightly travel meetings with the Director/Manager and review operations team, including managing diary appointments and whilst utilising effective time management practices.
- Process invoices, travel claims, corporate card and cab charge accounts and ensure accuracy adhering to departmental guidelines and policies.
- Provide effective and efficient support to the Program Officer with the termly review team allocation process.
- Coordinate, develop and maintain records, administrative databases, work processes and file management activities including records of incoming correspondence and requests
- Maintain a high level of accuracy in all correspondence and administrative documents, using appropriate software programs, adhering to departmental standards to provide relevant advice to Senior Officers.
- Provide confidential effective administrative support, information and advice to management and other staff across the unit in accordance with departmental policies and procedures, on administrative, human resources and financial issues.
Interested? To Apply:
- Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
- Attach a 1-page written statement about how your achievements and capabilities meet the requirements of the role.
We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.