About this job
About the Department of Education
The Department of Education is dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity. This starts with recruitment and selection. The methods of assessing suitability in the recruitment process may vary. This includes making reasonable adjustments to support applicants at all stages of the process and employee lifecycle.
About the Role
This position performs most of the duties outlined in the Business Manager role description in a busy office environment.
Essential skills are: -
- Able to work independently, and pro-actively manage your own tasks & priorities
- This position largely self-manages their own tasks, priorities and deadlines
- Limited on-site training will be provided, so you must be able to rapidly acquire knowledge through self-driven learning activities
- You will have many competing priorities, timelines and deadlines. Good time and task management abilities are essential
Finance
- In-depth understanding and experience with, or the ability to rapidly acquire knowledge in using OneSchool Finance for all activities relating to Accounts Payable, Invoicing & Accounts Receivable, Budgeting, General Ledger, Monthly Bank Reconciliation, Taxation knowledge and OneSchool Finance system administration
- Ability to understand and use SBS Finance and Staffing for budget management
- Ability to undertake Corporate Card training if necessary, and acquire a Corporate Card, as well as complete the monthly reconciliation processes for all card holders
- Ability to attain Intermediate Purchasing Training certification, if not already done
Human Resources
- Understanding and execution of all standard departmental HR forms and processes including awards and enterprise bargaining agreements, leave policies, and recruitment & selection processes
- Assist with rostering and management of Teacher Aide hours of duty
- Ability to supervise administrative and support staff
- Usage of SBS Staffing for Day 8 and ongoing staffing processes
Facilities
- Proactively, and reactively manage school facilities including, but not limited to:-
- Asbestos Management in Schools processes and BEMIR
- Managing and processing facility maintenance tasks
Asset Management
- Asset Management activities related to acquiring new assets, replacing and/or disposing old assets, CFT management and asset stocktaking
- Office & People Management
- Maintaining stock levels and equipment in the administration area and around the school, handling accommodation and other grounds management issues
Highly Desirable Skills are :-
- IT System management and administration
- Knowledge of, or the ability to rapidly acquire an understanding of, IT systems used at Warwick East, including but not limited to:-
- TLM Timesheet Management System and Face Scanner
- Mitel Telephone system
Please refer to the attached role description for any mandatory requirements for this position.
How to Apply
- Please attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant previous work history); and
- A 1-pg written statement about how your achievements and capabilities meet the requirements of the role.
We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.
nd may be considered for appointment to identical or similar vacancies within the Department.Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.