About this job
About Us:
Torquay State School is a small primary school with approximately 190 students, located in Hervey Bay, which is approximately 3.5 hours north of Brisbane. Our school is on Butchulla Country, and we are fortunate to have a Community Education Counsellor onsite to grow our knowledge and connection to our wider community. We have a highly collegial support team, including support Teacher Aides, Support Teachers and Head of Special Education/Inclusion who work closely with our Head of Department (Curriculum).
About the Role:
As the Administrative Officer (AAEP) you will contribute to the effective and efficient administrative management of the school by providing relevant and timely administrative support to the Principal and Business Manager. You will work within existing guidelines to provide basic resolution of problems by reference to established procedure, consulting the Principal or Business Manager for matters that are more complex or non-routine.
The Administrative Officer (AAEP) reports to the Principal, Business Manager or nominated delegate.
Responsibilities include, but not limited to;
- Administer day to day financial matters (e.g. process payments and orders, receipting, banking, reconciling invoices for payment, follow-up on late payments as directed by Principal or Business Manager. Input and export financial data to/from OneSchool.
- Assist with organising school maintenance and safety inspections as directed by the Principal or Business Manager; assist with the operation and control of school hire schemes and arrange bookings for community use of school facilities; undertake stock-takes of school plant and equipment.
- Prepare minutes of meetings, policy documents, reports, forms, newsletters, prospectuses, memorandums, examination papers, class notes and school Annual Reports. Draft, check correspondence, with guidance from the Principal or Business Manager concerning correspondence of a non-routine nature.
Highly desirable skills and experience;
- Enrolments Officer duties, Daily absences and general office skills
- One School Finance (Accounts Payable and Account Receivable)
- Exceptional customer service skills in a fast-paced multi-cultural school
Please refer to the attached role description for any mandatory requirements for this position.
How to Apply:
- Please attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant previous work history); and
- A 1-pg written statement in response to the attached role description.
We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.
#LI-PRIORITY