About this job
About the Department
The Department of Education is dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity. This starts with recruitment and selection. The methods of assessing suitability in the recruitment process may vary. This includes making reasonable adjustments to support applicants at all stages of the process and employee lifecycle.
About the Role
Duties and Responsibilities
A Block Reception & Maths Faculty
- Provide first point of contact for students visiting A Block Reception for the Maths/Science Staffroom.
- Provide assistance to teachers and students with class material preparation.
- Provide administrative support to the Heads of Department, including but not limited to typing, data entry, photocopying, filing, mail merges and maintenance of markbooks in Database.
- Filing of student work and assessment in student portfolios.
- Assist with the management of faculty resources and consumables.
- Provide first aid when required.
- OneSchool entry of approved missed examinations and extensions on to students' profile.
- Collection of assignments from students whilst at reception.
- Collation and duplication of exam papers and assignments including grouping into class sets and special provisions, recording of examination results and compiling students' results records.
- Order stationery and manage distribution as necessary.
- Follow purchasing and ordering policies as per EQ guidelines.
- Organise student files; i.e left students, new students and subject changes.
- Maintain printers including filling of paper and actioning with IT if maintenance is required.
- Assist with set up of information evenings when required.
- Other duties as requested.
Events Support
- Assist with the production of certificates, invitations, signage and other materials for school activities and events.
- Coordinate the booking, maintenance and storage of events/marketing resources and equipment.
- Support school events as required.
- Provide administration support to the Events Manager as directed.
Suitability Assessment Criteria
Ideal candidate will have the following skills, knowledge and attributes:
- Ability to work independently, be self-motivated and proactive.
- Is motivated and uses initiative.
- Has strong relationship building skills.
- Ability to liaise with both internal and external stakeholders professionally and confidently.
- Is able to work collaboratively as part of a team and can build strong working relationships and rapport with a diverse range of people.
- Displays confidentiality, tact, reliability and sensitivity to staff and students.
- Excellent written communication skills.
- Intermediate knowledge of Microsoft Outlook, Excel and Word. Working knowledge of In-Design or similar would be an advantage
- Excellent organisational and time management skills.
- High level written and verbal communication skills.
- Ability to think logically and solve problems.
Please refer to the attached role description for any mandatory requirements for this position.
Interested? To Apply:
- Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
- Attach a 1-page written statement about how your achievements and capabilities meet the requirements of the role.
We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.
urrent for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.