Senior Executive Assistance to Formation and Engagement Executive

About this job

• Join our mission-driven team as a Senior Executive Assistant and make a meaningful impact in a dynamic, faith-based environment!
• BCEO Woolloongabba | Commencing January 2025 | Flexible working arrangement
• Commencing at $100,577 + super

As a Senior Executive Assistant within a Catholic organisation, you will be at the heart of our mission-driven work, providing vital support to the Formation and Engagement Executive. Your role is crucial in fostering a collaborative and efficient environment, ensuring that high-level initiatives are executed seamlessly. You will manage multiple priorities with grace and precision, streamlining processes to enhance executive efficiency. Your dedication and organisational skills will not only support the executive team but also contribute to the broader mission of the organisation, making a meaningful impact on the community we serve. This position offers a unique opportunity to blend professional excellence with a commitment to faith-based values, driving forward our mission with integrity and purpose.

About the role: 

• Delivering exceptional support to the Formation and Engagement Executive.
• Prioritising and responding to all communications (email, phone calls and / or other communications) as necessary
• Provide support preparing and reviewing briefing papers, monitoring and providing updates on committee actions.
• Liaising with stakeholders, representing the Formation and Engagement Executive and developing trusted relationships.
• Attending meetings, taking minutes and ensuring agendas and actions are circulated and followed up on a timely basis.
• Providing line management to administrative staff across the Formation and Engagement team to support with workload delegation and management.
• Providing project support across the team. 
• Assist with the budget and financial administration activities.
• Providing ad hoc support to the Executive Team as requested.

About YOU: You will possess:

• At least 5+ years’ experience as a C-Suite Executive Assistant
• Previous diary management and email correspondence experience for an Executive.
• Excellent interpersonal skills with proven skill in building relationships and rapport with a diverse range of stakeholders.
• Demonstrated ability to be flexible, well organised and display initiative to improve practices.
• The self-confidence and exceptional communication skills and high EQ to appropriately engage with a wide variety of people.
• Advanced practical skills in Microsoft Office Suite.
• Demonstrated capacity to work autonomously.
• An open and collaborative working style with the ability to be assertive yet diplomatic with all.
• The ability to work collaboratively and proactively contribute in a close knit team.

All BCE employees will be:

• eligible to work in Australia
• Hold or be eligible to hold a Positive Notice Blue card work working with children.
• Have a commitment to Safeguarding
  • The Archdiocese of Brisbane has standards of conduct for workers to maintain a safe and healthy environment for children. Our commitment to these standards requires that we conduct Working With Children (WWC) and background referencing for all persons who will engage in direct and regular involvement with children and young people and/or adults-at-risk. The organisation is fully committed to child safety and has a zero tolerance to abuse of children or adults-at-risk. 
• Provide proof of identity at the interview as part of the pre employment screening process

For more detail, please refer to the attached Role Description.

About the organisation

Why BCE?
Brisbane Catholic Education is the second largest non-Government employer in Queensland and proudly hold the title of the largest diocese in the state. With over 147 schools under our umbrella, we are dedicated to providing exceptional education to students across the region.
Belonging to something bigger allows to play a key role in building better communities for a future we will all proud to be part of.

BCE benefits: Stronger connections today | Inspired people tomorrow. Benefits & Rewards  

Equity and inclusion are at the core of our Catholic values and we recognise the benefits of a diverse workforce. We encourage and welcome candidates from all backgrounds to apply for this role.

We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process. Should you require specific adjustments to the recruitment process to participate equitably, we encourage you to contact us at the time of application.

Apply now to be considered for this exciting opportunity. Applications will be reviewed as they are received and appointment of a successful candidate may occur prior closing date 

Contact Email: CareersBCE@bne.catholic.edu.au

Closing Date: 09-Dec-2024