About this job
About the Department:
The Department of Education (DoE) is committed to delivering responsive services focused on equity and excellence to Queenslanders and their communities. We promote equity and excellence by our commitment to respect, protect and promote human rights. Our objectives are: a strong start for all children, every student realising their potential, fair and safe workplaces and communities, capable people delivering our vision. Our vision is one of equity and excellence in a progressive, high performing education system that realises the potential of every student.
About the role:
As the Executive Services Officer you will:
- Provide efficient, effective and confidential executive and administrative services to the Senior Officer.
- Prepare, coordinate and disseminate relevant information and liaise with a diverse range of departmental clients and community bodies on behalf of regional officers, specific to the function, and in support, of the operation of the regional office.
- The Executive Services Officer reports to the Nominated Supervisor, Far North Queensland Region and may supervise other Administrative Officers or Trainees.
Responsibilities Include:
- Schedule appointments and maintain diaries, receive and assist visitors, identify client needs and redirect telephone calls.
- Take minutes of meetings and distribute to attendees, coordinate room bookings and functions, and organise and provide support to conferences.
- Coordinate and organise travel and accommodation.
- Provide advice regarding office administrative procedures, provide word processing services and produce advanced desktop published documents.
- Undertake work across a broad range of regional services activities to support the region and schools which may include the administration of ordering and payment procedures.
- Use spreadsheets and databases and assist in the preparation of communication material, spreadsheets, reports, submissions, briefing material and correspondence on a range of issues.
- Maintain an efficient filing system of correspondence, expenditure and records and monitor the flow of correspondence.
- Coordinate and disseminate information to office personnel, and coordinate and manage records management activities.
- Maintain high level information and communication technology skills, including skills in Microsoft Word, Outlook and Excel, with an emphasis on efficiency and accuracy.
- Liaise with officers at all levels of the department, schools, other government agencies, educational institutions and organisations, the private sector and community representatives.
- Other suitable duties, consistent with the duties and responsibilities of the position as directed by the supervisor or nominated delegate.
Please refer to the attached role description for any mandatory requirements for this position.
To Apply:
- Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
- Attach a 2-page written statement in response to the attached role description.
We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.
ime (1.0 FTE).The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.